FileName Extreme

Support

How does FileName Extreme work?
  1. Choose the folder containing the files you want to rename.
  2. Choose the Renaming Type — you can apply multiple successive changes.
  3. Choose the file types you want to affect — it will ignore all non-matching files and folders.
  4. Get a Preview of the potential new file names.
  5. If all is OK, then Rename the files.

Behind the scenes it creates a database of the file attributes of every file in the folder you chose. Then, each time you try different renaming functions it only has to look up the database and not your folder of files — this is important if your files are on a slow device like a CD-ROM or memory stick.
None of your files will be affected until you click one of the Rename buttons.
Click the Examine button to look up the data on every file in the folder. Note, if the folder is unchanged, you can click the Next button to save time.
ButtonExamine
Once you have the Rename Types ready to go, click the Preview button to see what the changes will be. Any renaming issues will be listed in the Comments column.
ButtonPreview
The Rename buttons will no longer be greyed. If you're happy with the new Preview names, then click one of the Rename buttons to rename the files.
ButtonRename
What are the renaming types?
There are four main categories of Renaming:

Text Format
These format types don't add any new text, or take any text away from the file name. Instead they change the format of the existing text. Examples include: invert case, lowercase, random case, title case, sentence case and uppercase.

Add Data
These formats add new text to the filenames. You can choose to add the new text to the start of the filename, the end of the filename, or replace the file name thus becoming the new filename. Usually this new text is derived from some aspect of each file such as it's dates, size or internal metadata. Examples include: add creation/modification date, day of the week, day of the year, file size, sequential number, time since creation/modification, week of the year and EXIF metadata.

Remove Data
These formats allow you to remove existing textual data from the file names. Examples include: remove ASCII, excess spaces, non-ASCII, non-letters, non-numbers, numbers, punctuation and spaces.

Advanced Rules
These formats apply sophisticated rules to the file names. There are two kinds of Advanced rules: 'Find and Replace' and 'RegEx' (Regular Expressions).
What Options are there for the Rename Types?

Add Date
All dates can be displayed in short, medium, long or universal formats with the option of including the time.
OptionsDate

Add Sequential Number
You can choose the number that the sequence starts from (default is 1) and the Increment for each new file (default is 1). Note that both of these numbers can be negative.
The Number Format shows how the sequential number will appear. It comprises three formats separated by a semi-colon, representing the format for positive values, negative values and zero. These formats can comprise symbols such as the hash symbol, commas and zeroes e.g. ###,###,##0.00; (###,###,##0.00), 0
The sequence normally resets at the beginning of each new folder (e.g. back to 0001), but is it possible to override this so the sequence keeps incrementing despite new folders.
OptionsSequence

Title Case
While title case is useful for reading small amounts of text, usually we don't want to capitalise the smaller joining conjunctions. We can override this to capitalise all words, even these conjunctions.
OptionsTitleCase

EXIF MetaData
When scanning your files it tries to find all the metadata tags within your picture files. Note that not all files contain these tags and often contain different tags. The list contains every tag in alphabetical order. You can check a row item to have it added to the file name (ensure you have also checked the EXIF MetaData type above). You can select, drag and reorder the tags as required as the file name will be appended with these tags in the order displayed. Upon relaunch, these selected tags will appear at the top of the list.
The selection and order of the tags also affects which columns will be exported in the Export EXIF feature.
OptionsEXIF

Find and Replace
You can enter any text into the Find and Replace fields. Note that the Replace field can be blank, resulting in the Find text being removed. Click the Swap button to swap the Find and Replace text fields.
The Location option supports:
  • Anywhere — the Find text can occur anywhere in the file name, even multiple times. It will be replaced in all occurrences unless there is a value in the occurrences field.
  • As Start — the Find text will only match if it is at the start of the filename. All other occurrences will be ignored.
  • At End — the Find text will only match if it is at the end of the filename. All other occurrences will be ignored.
  • Between Texts — the Replace text will be inserted into the file name only if the Between … And … texts are found in the file name. The Find text is ignored. When inserting, it is possible to replace the Between … And … texts themselves by checking the check box.
  • From Find Text to End — searches for the Find text and, only if this text is found, it will remove all text from here on with the Replace text. You can choose to have the Find text removed as well.
  • Insert from Start — allows you to insert the Replace text into the file name the chosen number of characters from the front of the file name.
  • Insert from End — allows you to insert the Replace text into the file name the chosen number of characters from the end of the file name.
  • Up until Find Text — searches for the Find text and, only if this text is found, it will remove all text up until here on with the Replace text. You can choose to have the Find text removed as well.
  • Characters from Start — allows you to remove and replace the Replace text into the file name the chosen number of characters from the front of the file name. It will then overwrite the existing text.
  • Characters from Middle — allows you to remove and replace the Replace text into the file name the chosen number of characters from the front of the file name and including the set number of characters as well.
  • Characters from End — allows you to remove and replace the Replace text into the file name the chosen number of characters from the end of the file name. It will overwrite the existing text.
OptionsFindAndReplace

Parent Folders
The Parent Folder type replaces the filename with the full path of the file, showing all parent folders. You can show the folder delimiter from the popup menu.
OptionsParentFolder

Random Text
The Random text feature allows you to add text to the file name. You can choose the number of letters being added, whether the length of the random string can vary and what types of characters may occur in the string.
The text string can be one of:
  • Letters
  • Numbers
  • Symbols (common ASCII symbols)
  • Letters and Numbers
  • Letters and Symbols
  • Numbers and Symbols
  • Letters, Numbers and Symbols
OptionsRandom

RegEx
Using Regular Expressions is a powerful but complex art. For our use we will want to search for certain patterns of letters and replace them with other text. There is a popup menu for both the Search and Replace patterns showing many of the available options and common sets.
You can choose the start position for the searching. What format of line ending is expected (not relevant for file names!). Whether the search is case-sensitive. Whether the dot symbol matches every occurrence possible. Greedy means whether the searching continues after a suitable match is found. Whether matches of empty text is valid. Whether to replace all matches found. Most of the other options aren't relevant for file names.
OptionsRegEx
What are the Description and Example for?
The Description gives a small summary of the purpose of the rename type. In case this is insufficient, a trivial example is provided to show how the filename might change. Note that most examples will adjust according to the options set.
What are the Name popup menus for?
Name
File or Extension
This sets what part of the file name will be affected (by default, only the filename). It's possible to rename only the extension (e.g. jpg to jpeg) or both the file name and the extension (e.g. lowercase).

Files or Folders
This sets whether files or folders are renamed (by default only files are renamed, folders are unaffected). It is possible to rename just the folders or both files and folders.

Hidden
This sets whether hidden files embedded within the folder are also renamed (by default hidden files are not renamed, only visible files). It is possible to rename just the hidden files (not usual at all) or both hidden and visible files (not usual).

Depth
This sets whether the renamed files must occur in the first level of the chosen folder (by default all filenames in all subfolders are renamed). It is possible to only rename the first directory of files or all sub-directory files as well.

Must contain text
This sets some subpath text that must be matched for a file to be renamed (by default this is blank, so all files are renamed). If there is text here, this text must occur somewhere in the path name of the file.

Mustn't contain text
This sets some subpath text that cannot be matched for a file to be renamed (by default this is blank, so all files are renamed). If there is text here, this text must not occur anywhere in the path name of the file. If it does, the file will be ignored.
What is a Prefix and Suffix?
Click the Prefix tab. If you are adding text to a filename you have three choices: you can add the text to the start of the filename (prefix), to the end of the filename (suffix) or replace the current name with the replacing text.
Optionally, you can:
  • separate the added text from the original filename with a space character
  • surround the added text with brackets — choose the bracket style from the popup menu.
Prefix
Can I rename only filenames with particular extensions?
Yes. Under the Extensions tab you have a list of every type of file extension within the chosen folder. Uncheck the extensions of the files you don't want to rename.
Extensions
Can I choose which filenames are displayed?
Yes. Normally alias files and hidden files are not displayed in the column list and are not renamed. Check the Display Aliases check box to display all alias files. Check the Display Hidden files check box to display all hidden or invisible files.

Normally all filenames will display, even if their names remain unchanged. If you wish to display only those filenames that are changed by the current settings, click the Display only Changed Files check box.
Display

Allow Multiple Previews
Normally each Preview testing uses the current filename on which to base the rename options. Since you can perform multiple rename types at once this is usually sufficient. But if you click the Allow Multiple Previews button, each new rename test will use the current Preview name as the basis rather than the current file name. This allows you to perform multiple changes of the same rename type before actually renaming the file.
How do I see what EXIF metadata is held within my pictures?
On the Preview page you can click on a picture's filename (e.g. a JPEG, TIFF or PDF) and see the list of possible meta fields on the righthand side. This list of fields is an aggregate of every field type from every picture file, so you file might not contain every field, or even if it contains the tag field, might not have a value for that field. You can stretch the sliders to see more of the table or picture. These values can be added to the filename or exported as a table, if required.
EXIFValues
How can I choose what columns of file data to display?
Click on the Columns tab to see what data is available about the files. Much of this data can be added to the filename if required. Check the box next to the field you want to display (or double-click the line), and the columns should display immediately. This may be useful for cataloging your files without actually renaming them.
Click the Sel Off/On buttons to turn on or off the highlighted fields. Click the All Off/On buttons to turn all the fields on or off. Note that the Current name and Preview name columns are always displayed.
Columns
What layout options are there?
Click the Layout tab to see the layout options. Any option chosen here will be remembered between re-launches.

Font Size
You can set the font size of the text in the main list box.

Column width
If your screen is small or you are displaying many columns, you can expand the column width from 100-500%. When you expand the column width a horizontal scroll bar appears allowing you to move the view left or right to reveal the missing information.

Quit after Rename
Normally the renaming process is very quick, but if you have a large number of files to rename, or the files are being copied and they are very large, then you could check the Quit after Rename check box. Once the last file is renamed, the application will quit itself automatically.
Layout
Can I export the Rename list or file metadata?
Yes!

Exporting Rename List
Make sure you have checked on any columns you want and filtered out the filenames you don't want. Click on the Export tab and click the Export List button. The currently displayed list data will be exported for you.
Export
Exporting Picture Metadata
On the Rename Type page, ensure the EXIF MetaData rename type is highlighted. Check on the EXIF meta fields you want to export (double-click to check on). You can even drag them up or down in the list to change the export order. Click on the Export tab and click the Export Metadata button. The currently checked metadata fields will be exported for you along with the full pathname to the file.

Exporting Audio Metadata
On the Rename Type page, ensure the Audio MetaData rename type is highlighted. Check on the Audio meta fields you want to export (double-click to check on). You can even drag them up or down in the list to change the export order. Click on the Export tab and click the Export Metadata button. The currently checked metadata fields will be exported for you along with the full pathname to the file.

Exporting Audio Artwork
Set the format type and quality. When you choose to export you will be asked to choose a folder in which to save the artwork files. You can export all your iTunes artwork in one command!

Exporting Audio Lyrics
When you choose to export you will be asked to choose a folder in which to save the lyric files — they will be saved in plain text format. You can export all your iTunes lyrics in one command!
MetadataExport
How to I navigate the windows
There are only three main pages: one for choosing your folder, one for choosing your filters and one for renaming the files. You can navigate to the next window by clicking the Next button (or pressing Return). You can navigate to the previous window by clicking the Back button (or pressing Escape).
ButtonBack ButtonNext
Can I manually edit a filename?
Yes you can. Click on the appropriate Preview filename and make the desired edits (keep the extension!). Note that these manual edits will be lost if you return to the Rename Type screen since it will require you to re-Preview when you return before you can rename your files.
ManualEdit
Are there functions that are only available on certain platforms?
Unfortunately yes.
  • The EXIF data is only available for macOS.
  • Other Macintosh only column fields include: Attribute Modification Date UTC, Backup Item Excluded, Is Application, Is Bundle, Is Ejectable Volume, On Remote Volume, Logical File Res Length, Creator, Hard Linked, Physical File Res Length, Resource Fork Length and Type.
  • Column fields only available on macOS and Linux include: Group Name, Owner and Permissions.
  • Column data only available for Windows include: Compressed File Length, Compressed File, Encrypted File, Long Path and Short Path.
Can I extract MP3 metadata tags?
Yes. in fact you can extract the metadata from any of these file formats: aac, asf, avi, m4a, m4p, m4v, mov, mp3 or wma. You can even extract the Artwork and the song Lyrics, if available.